PRIVACY POLICY

HOW WE USE YOUR INFORMATION

DATA PRIVACY NOTICE

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Background
This notice is to help you understand how and why we collect your personal data and what we do with it. It also explains the decisions that you can make about your personal data.
This privacy notice applies to the personal data of our campus' visitors, website users, including but not limited to prospective students as well as other people whom we may contact through our students or prospective students such as sponsors, employers, references and emergency contacts. It also applies to our suppliers whether partnerships and companies or atypical workers such as independent contractors and freelance workers, who provide services to School. This privacy notice also applies in addition to the School's other relevant terms and conditions and policies.
If you are a member of Institut Villa Pierrefeu SA (the “School”)’ staff you should refer to the staff privacy notice which is available on the intranet. Finally, if you are a current student, please refer to the School student privacy notice which is available on the student platform.

WHAT IS "PERSONAL DATA"?

Personal data is information that the School holds about you and which identifies you or could identify you when combined with other data which the School either holds or is likely to obtain.

WEBSITE USERS

Whenever you use our School’s websites, even though you do not create an account and log on with your user name and password, we collect a limited amount of data which we use to help us improve your experience when using our website and manage the services we provide. Indeed, our web server automatically records details about your visit, that does not, on its own, permit direct association with you including but not limited to your IP address, the website from which you visit us, the advertisements on which you have clicked, the type of browser software used, the pages that you actually visit including the date and duration of your visit, the language you choose and the way you navigate on our website – See “Cookies Policy” below for further information.

PROSPECTIVE STUDENTS

We may collect and process the following types of personal data about you:

• your name, and contact information such as address, email address and telephone number, as well as your date and place of birth, gender, photo, country of domicile and your nationality including copy of legal documents issued by public bodies such as your ID or passport;

• information relating to your education and employment history;

• funding or financial details (income, sponsor);

• information about your family or personal circumstances, and both academic and extracurricular interests, for example where this is relevant to the assessment of your suitability to receive a bursary or in order to provide you with appropriate help;

• sensitive personal data and information in particular, information concerning your health and medical conditions;

• access and authentication information (e.g., user name, passwords); and

• records of interactions with School services. In particular, we may monitor or record calls to our enrolment/admissions line in case we need to resolve queries or issues. Conversations may also be monitored for staff training purposes and to help improve our service. Where applicable, we will notify you and take appropriate measures to ensure that sensitive data is not recorded.

School doesn’t seek to collect personal data from individuals under age of 16. Individuals under age of 16 should receive permission from their parent or legal guardian before providing any personal data to us on the website.

CAMPUS VISITORS

We require our visitors to provide basic personal information, which usually includes name, company name, reason of visit, date & time. Video footage is also being recorded on our CCTV system installed on campus premises. When we provide you with IT services during your visit, your usage of IT services will be recorded in usage logs and audit trails as part of the normal operation of the services.
Also, when you enter our campus, you enter an area where photography, audio, and video recording may occur as we and our students love to share news on social media, online, and print publications for the legitimate purpose of disseminating information about our activities. As far as possible, notifications will be put up in and around ‘open’ events to inform you when such photography / video is taking place. If you do not wish to appear in photographs or be recorded, please avoid the concerned area at that time.

SPONSORS, EMPLOYERS, REFERENCES AND EMERGENCY CONTACTS

We may collect and process the following types of personal data about you:

• sponsors (e.g. parents or other legal guardians or relatives): your contact and financial details and confirmation that you agree to sponsor the student with tuition and other fees;

• references: your contact details and confirmation of the information provided by candidates or prospective students who have put your contact details down as a reference;

• emergency contact: your contacts details where of one of our students, candidates or a member of staff has put you down as their emergency contact;

• employer: your contacts and company details and evaluation and related information when you have accepted one of our students for an internship.

SUPPLIER DATA

We collect contact details of relevant individuals at your organisation.
Regardless of the category you belong to, the examples provided above are not all-inclusive. We also may collect similar or related information and in particular information you choose to share voluntarily about you.

Privacy Policy v. 2024-10-30